KCADD GOVERNING, TRANSPARENCY & ACCOUNTABILITY PRACTICES

Transparency

The Kentucky Council of ADDs and All ADD meetings treated as public/open meetings                                                  Full Board Training on Open Meetings/Open Records Laws after every election                                                         Board Orientation for all members on roles & responsibilities of Board Members

  Documents Available for Public Review

• Audit posted to website (FY14-15)  (FY15-16)
• Cost Allocation Plan posted to website (N/A for KCADD)
• Annual Budget posted to website (FY15-16) (FY16-17)
• Monthly Budget report Oct 2016
• Monthly Meeting Schedule posted to website (see calendar)
• Board Meeting Minutes posted to website  **February 2016 **June 2016  **August 2015   **November 2015

Governance

A Flowchart defining governance for Kentucky Area Development Districts

Policies reviewed every 2 years for any needed updates.  Policies will include:

• Code of Ethics
• Whistleblower
• Records Retention (mirroring KDLA Schedule for ADDs)
• Board Travel
• Contract Approval
• Procurement (mirroring State Model Procurement)

Bylaws reviewed every 4 years for any needed updates

Accountability

Subset of Board (Executive, Budget, or Personnel & Finance Committee) charged to provide oversight of the financial affairs of the district & report back to full Board.

• Reviews Monthly Budget-to-Expense Report
• Reviews Executive Director travel voucher & timesheet
• Approves Executive Director’s Out-of-State Travel
• Approves creation of new staff positions & any salary adjustments
• Procures Audit every 5 years