KCADD GOVERNING, TRANSPARENCY & ACCOUNTABILITY PRACTICES

Transparency

The Kentucky Council of ADDs and All ADD meetings treated as public/open meetings                                                  Full Board Training on Open Meetings/Open Records Laws after every election                                                         Board Orientation for all members on roles & responsibilities of Board Members

Documents Available for Public Review

• Audit posted to website (FY14-15) (FY15-16)

• Cost Allocation Plan posted to website (N/A for KCADD)

• Annual Budget posted to website (FY15-16) (FY16-17)

• Monthly Budget report Oct 2016

• Monthly Meeting Schedule posted to website (see calendar)

• Board Meeting Minutes posted to website

  February 2019

Governance

A Flowchart defining governance for Kentucky Area Development Districts

Policies reviewed every 2 years for any needed updates.  Policies will include:

• Code of Ethics

• Whistleblower

• Records Retention (mirroring KDLA Schedule for ADDs)

• Board Travel

• Contract Approval

• Procurement (mirroring State Model Procurement)

Bylaws reviewed every 4 years for any needed updates

Accountability

Subset of Board (Executive, Budget, or Personnel & Finance Committee) charged to provide oversight of the financial affairs of the district & report back to full Board.

• Reviews Monthly Budget-to-Expense Report

• Reviews Executive Director travel voucher & timesheet

• Approves Executive Director’s Out-of-State Travel

• Approves creation of new staff positions & any salary adjustments

• Procures Audit every 5 years